Client Background
An industrial equipment supplier based in Riyadh, Saudi Arabia, was struggling with manual procurement processes, delayed vendor approvals, and inconsistent purchase records across departments.
Challenges
- Fragmented Purchase Process: Each department raised purchase requests via emails or spreadsheets, causing delays and duplication.
- Vendor Management Issues: No central repository for vendor information, pricing, or performance history.
- Approval Bottlenecks: Manual approval workflows slowed down procurement, affecting production schedules.
- Poor Spend Visibility: Management lacked real-time insights into organizational spend, making budgeting difficult.
- Inventory Disconnect: Purchase orders were not synchronized with stock levels, leading to overstocking or shortages.
TraceNcode Solution
TraceNcode implemented Odoo Purchasing & Procurement, automating workflows, centralizing vendor management, and integrating procurement with inventory and accounting.
Key Implementations:
- Centralized Vendor Management: A single repository for vendor information, pricing, and performance tracking.
- Automated Purchase Requests & Approvals: Departments could submit requests online, triggering automated multi-level approval workflows.
- Integration with Inventory & Accounting: Purchases automatically updated stock levels and accounting ledgers.
- Purchase Order Automation: Reordering rules ensured timely procurement based on minimum stock levels and lead times.
- Custom Dashboards: Real-time reports on open POs, vendor performance, and total spend.
Results & Impact
- Procurement cycle time is reduced by 50%, ensuring timely availability of materials.
- Vendor performance tracking improved negotiations and reduced costs by 10%.
- Overstocking and stockouts decreased, saving 12% in working capital.
- Approval bottlenecks eliminated with automated workflows, increasing departmental efficiency.
- Management gained full visibility into organizational spend, aiding better budgeting and planning.
Client Testimonial
"TraceNcode’s Odoo procurement solution completely transformed how we manage purchases. From vendor selection to approvals and stock updates, everything is streamlined, saving us time and money."
— Procurement Manager, Riyadh
