Client Background
A mid-sized transportation and logistics company based in Abu Dhabi, UAE, operates a fleet of 50 trucks providing freight and delivery services across the region. The company faced challenges tracking vehicles, managing maintenance, and invoicing clients efficiently.
Challenges
- Manual Fleet Tracking: Vehicle schedules, usage, and maintenance were managed through spreadsheets and manual logs, leading to errors and inefficiencies.
- High Maintenance Costs: Poor monitoring of vehicle service schedules caused frequent breakdowns and increased costs.
- Fuel Management Issues: Fuel consumption was not tracked accurately, leading to discrepancies and wastage.
- Billing Inefficiencies: Trip-based billing and invoicing for clients were slow and prone to errors.
- Limited Reporting: Management lacked real-time insights into fleet performance, utilization, and revenue from trips.
TraceNcode Solution
TraceNcode implemented Odoo Fleet Management & Invoicing, integrating vehicle tracking, maintenance, and client billing into a unified system.
Key Implementations:
- Fleet Tracking & Scheduling: Vehicles tracked in real-time with automated trip assignments and maintenance schedules.
- Maintenance Management: Alerts for service, inspections, and repairs to minimize breakdowns and downtime.
- Fuel Management: Fuel consumption recorded and monitored for cost control.
- Automated Billing: Trips automatically linked to client invoices for accurate and timely billing.
- Custom Dashboards & Reports: Real-time insights into vehicle utilization, trip costs, revenue per vehicle, and overdue invoices.
- Integration with Accounting: Fleet expenses and client invoices synchronized with the accounting module for seamless financial management.
Results & Impact
- Fleet utilization improved by 30%, optimizing operations and reducing idle time.
- Maintenance compliance increased, reducing breakdowns by 40% and lowering costs.
- Fuel monitoring reduced wastage and discrepancies by 25%.
- Billing accuracy improved by 95%, and invoicing time reduced by 50%.
- Management gained real-time visibility into fleet performance, expenses, and revenue.
Client Testimonial
"TraceNcode’s Odoo Fleet Management and Invoice solution has completely transformed our operations. Vehicle tracking, maintenance, and client billing are now automated and accurate, allowing us to focus on growth and efficiency."
— Fleet Operations Manager, Abu Dhabi
